Privacy Policy

Last update: 2024-10-03

ASAP Digital, MB (hereinafter referred to as the „Company“) values your trust and is committed to ensure proper protection of your personal data. We respect your privacy and pledge to process and protect your personal data in a fair and lawful way in accordance with the applicable legal requirements of the European Union (General Data Protection Regulation 2016/679) (hereinafter referred to as the „GDPR“).

This Privacy policy explains how we collect and process the personal data about people who use our services. This Privacy policy provides information about the scope of processing personal data, the purposes, sources, recipients, and other important aspects of personal data processing.

In this Privacy policy, we describe what personal data we collect and process about people who use our services, clients and their representatives, visitors of this website, people that consented to receive direct marketing messages, job applicants for the vacant job position.

This Privacy policy applies to our website and our mobile apps for iPhone, Windows and Android mobile devices (collectively, “our Service”).

We may process your personal data for purposes other than those described in this Privacy policy. If this is the case, we will provide you with a separate privacy statement informing you about such processing.

Please note that additional information might be provided in Terms and Conditions, contracts, and other documents provided by us.

We may change this Privacy policy at any time at our sole discretion, therefore, you have a responsibility to make sure that you are familiar with the latest version of the Privacy policy.

DEFINITIONS

The following definitions when used in this Privacy policy have the same meaning as stipulated in the GDPR and is as follows:

Personal data means any information relating to an identified or identifiable natural person („data subject “); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person;
Personal data processing means any operation or set of operations which is performed on personal data or on sets or personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction;

Company means ASAP Digital, MB, legal entity code 306007912, Perkūnkiemio g. 19, LT-12120 Vilnius str. 25-104, LT-09320, Vilnius, the Republic of Lithuania.

CONTACT INFORMATION

If you would like to find out how we process your personal data or if you wish to exercise any of your rights as a data subject, please contact us via e-mail info@asapdigital.com

Information We Collect and Use

We collect personal information from our users in a variety of ways, including:

Information you provide. We may collect and store personal information you register for our Service or provide to us in some other manner. For example, when you register with the Service, we collect your name, email address, password, contact information and employment information. If you are an employer, we also collect information about your business and any information you provide about your employees, including your employees’ contact information and pay-scale. We may also collect any communications between you and ASAP Digital, any information you provide if you take part in any interactive features of the Service, and any other information you provide to us.
Data collected through the use of the Service. After you set up your account, we collect information in connection with your use of the Service, including your work schedule, your availability, your time records, your photo, your messages to others on the Service and comments you make on the Service forums or blogposts.
Information we receive from third parties. From time to time, we may receive information about you from third parties, such as identity verification, payroll vendors and other information. We may also collect information about you that is publicly available.

We use this information to operate, maintain, and provide to you the features and functionality of the Service, as well as to communicate directly with you, permit you to communicate with others on the Service. We may send you communications that contain information about our products or Service, or information about third parties’ products or services we think you may enjoy. We may also send you Service-related communications (e.g., messages and schedules, change or updates to features of the Service, technical and security notices).

How we use cookies and other tracking technology to collect information

For example, we collect information about your device and its software, such as your IP address, browser type, Internet service provider, platform type, device type, operating system, date and time stamp, a unique ID that allows us to uniquely identify your browser, mobile device or your account, and other such information. When you access our Service from a mobile device, we may collect unique identification numbers associated with your device or our mobile application (including, for example, a UDID, Unique ID for Advertisers (“IDFA”), Google AdID, or Windows Advertising ID), mobile carrier, device type, model and manufacturer, mobile device operating system brand and model, phone number, and depending on your mobile device settings, your geographical location data, including GPS coordinates (e.g., latitude and/or longitude) or similar information regarding the location of your mobile device, or we may be able to approximate a device’s location by analyzing other information, like an IP address. We may collect analytics data, or use third-party analytics tools, to help us measure traffic and usage trends for the Service and to understand more about the demographics of our users. We may also work with third party partners to employ technologies, including the application of statistical modeling tools, which attempt to recognize you across multiple devices.

We use or may use the data collected through tracking technologies to: (a) remember information so that you will not have to re-enter it during your visit or the next time you visit the site; (b) provide custom, personalized content and information, including targeted content and advertising; (c) identify you across multiple devices; (d) provide and monitor the effectiveness of our Service; (e) monitor aggregate metrics such as total number of visitors, traffic, usage, and demographic patterns on our website; (f) diagnose or fix technology problems; and (g) otherwise to plan for and enhance our Service.

Sharing Information

We may share your personal information with:

Other members of the Service. Your information will be shared other users of the Service, as needed to provide the Service to you. For example, some of your information may be shared with your employer and with other employees of the same employer in order to facilitate scheduling, timekeeping and communication. We also share information about your use of the Service with your employer for analytic purposes. For example, we provide reporting tools to allow an employer to evaluate the efficiency of its workforce, and its employees’ responsiveness and availability;
Third party vendors, consultants and other service providers that perform services on our behalf, in order to carry out their work for us.
Other parties in connection with any company transaction, such as a merger, sale of all or a portion of company assets or shares, reorganization, financing, change of control or acquisition of all or a portion of our business by another company or third party or in the event of bankruptcy or related or similar proceedings;
Third parties as required to (i) satisfy any applicable law, regulation, subpoena/court order, legal process or other government request, (ii) enforce our Terms of Service, including the investigation of potential violations thereof, (iii) investigate and defend ourselves against any third party claims or allegations, (iv) protect against harm to the rights, property or safety of When I Work, its users or the public as required or permitted by law and (v) detect, prevent or otherwise address criminal (including fraud or stalking), security or technical issues.

We may also share information with others in an aggregated and anonymous form that does not reasonably identify you directly as an individual.

Your Choices Regarding Your Information

If you use the Service as an employee, certain elements of your information will be automatically shared with your employer, depending on how your employer has configured the company account and user permissions on the Service.

From time to time, the Service will send communications about news and updates, advice and analytics relating to your use of the Service. The Service also facilitates communication between users by email, text message and in-app notifications.

When an employer invites an employee to register with the Service, we will send that employee a message using the contact information provided by the employer. The employer must certify that it has the employee’s consent for ASAP Digital to contact the employee on the employer’s behalf using that method of communication.

Customer support

We value your feedback and we want to understand what we can do to improve our services. Therefore, you can contact us in order to receive assistance on your question or concern as well as any time that you are seeking to implement your rights.

If you contact us, we will process your personal data by collecting your contact details through the source you chose to contact us (via e-mail, post or any other way).

All personal data will be processed on the basis of your consent which is expressed by your actions by sending us a question, concern or request.

Your personal data will be stored for 1 year after certain question, concern or request was sent to us. In some individual cases, in accordance with the applicable legal requirements, your personal data might be stored longer.

Direct marketing

From time to time, we may send promotional messages. Note that you are not permitted to unsubscribe or opt-out of non-promotional messages regarding your account, such as account verification, change or updates to features of the Service, or technical and security notices. You have the right to refuse direct marketing at any time by contacting us via e-mail on info@asapdigital.com

Data Retention

We will retain your information for as long as your account is active or as needed to for our internal purposes. When you deactivate your account, including if you are removed from an employer’s company account, we will remove your information from view by others on the Service but we may retain your account information internally so that you can access your account history through an individual account. You may request to delete your account information by contacting us at info@asapdigital.com. However, please be aware that we will not be able to delete any content you have shared with others on the Service. For example, your employer will have a record of your schedule when you were employed, and will retain the data the employer provided to us about you.

Processing personal data for recruiting purposes

You can send us your data in order to join our Company. Your personal data you present for the purpose of recruiting for the vacant job position in our Company will be processed based on your consent, expressed by submitting your personal data.

We collect and process your CVs and/or motivation letters, and/or other information submitted by you at the time of participation in the selection for the purpose of recruitment and on the basis of your consent which you give to us or to the recruitment company by sending your curriculum vitae.

If you do not submit your curriculum vitae and/or motivation letter, we will not be able to assess your suitability for the offered position.

Please comply with personal information protection requirements and do not send us excessive information. Please observe at least the following minimum requirements for the protection of your personal information by sending personal data to us: do not indicate excessive or unnecessary personal data either in the subject line of the letter or query, or in the attached CV, in motivational letters, in other files: personal identification code, health or other special personal data, financial data, bank account number, family member data, car license plate number, etc.

All personal data will be stored until ongoing recruitment process is finished. Please note that on basis of your consent we could store and use personal data you sent for the purposes of later recruitment for up to 1 year. Once you have given such a consent, you are entitled to withdraw it at any time, without prejudice to lawfulness of personal data processing based on such consent until the withdrawal of the consent. If you exercise this right, we will immediately take action to destroy your personal data.

Please note that in order to evaluate your candidacy, we may contact the former employers you have indicated for their recommendations and may ask them about your qualifications, professional skills and business qualities. We can request such information from your current employer only if we have your separate consent for this.

Deleting or Anonymizing Your Content.

If you are under 18 years of age, you may request to delete or anonymize user content that you posted to the Service such that your personal information will not be identifiable publicly on our Service by contacting us at info@asapdigital.com. While we will use all commercially reasonable efforts to delete or anonymize your user content upon request, please be aware that due to the nature of our Service, you may not be able to completely remove all of your personally identifiable user content if, for example, that content has been stored, republished, or reposted by another user or a third party. We may also maintain your information in identifiable form for our internal use, even if your personal data is no longer visible to the public on our Service.

Security and Storage of Information

ASAP Digital cares about the security of your information and employs physical, administrative, and technological safeguards designed to preserve the integrity and security of all information we collect and that we share with our service providers. However, no security system is impenetrable and we cannot guarantee the security of our systems 100%. In the event that any information under our control is compromised as a result of a breach of security, we will take reasonable steps to investigate the situation and where appropriate, notify those individuals whose information may have been compromised and take other steps, in accordance with any applicable laws and regulations. If you are an employee whose information is associated with a Company account on our Service, we will notify the employer or company user of a breach of security which requires legal notification, and your employer shall be responsible for informing you of the incident.

Persons Under the Age of 13

The Service and its content are not directed at children under the age of 13. In the event that we learn that we have collected personal information from a child under age 13 without parental consent, we will delete that information as quickly as possible. If you believe that we might have any information collected from a child under 13, please contact us at info@asapdigital.com..

Your rights are as follow:

The right to be informed. As a data controller, we are obliged to provide clear and transparent information about our data processing activities. This is provided by this Privacy policy.
The right of access. We want you to fully understand how we use your personal data and not to experience any inconvenience because of that. You can contact us at any time and ask if we process any of your personal data. If we store or use your personal data in any way, you have the right to access them. We will provide access to the personal data we hold about you as well as the following information: the purposes of the processing, the categories of personal data concerned, the recipients to whom the personal data has been disclosed, the retention period or envisioned retention period for that personal data, when personal data has been collected from a third party, the source of the personal data.
The right to rectification. When you think we process inaccurate or incomplete personal information about you, you may exercise your right to correct or complete certain personal data. This may be used with the right to restrict processing to make sure that incorrect/incomplete personal data is not processed until it is corrected.
The right to restrict processing. You have the right to ask us to restrict the processing of your personal data or to object to their processing: During the period required for us to verify the accuracy of your personal data when you submit claims with regard to data accuracy; In cases of unlawful collection, storage, or use of your personal data where you decide not to request data; When we do not need your personal data anymore, but you need them for the establishment, exercise, or defense of legal claims; During the period required to determine if we have an overriding legal basis to continue processing your personal data if you exercise your right to object to the processing of your personal data.
The right to erasure (the right „to be forgotten “). Where no overriding legal basis or legitimate reason continues to exist for processing personal data, you may request that we delete the personal data. This includes personal data that may have unlawfully processed. We will take all reasonable steps to ensure personal data erasure.
The right to data portability. You have the right to the portability of data obtained by us under your consent or for the purpose of agreement conclusion. If you exercise this right, we will transfer a copy of the data provided by you.
The right to object. You have the right to object to the use of your personal data by us:

In cases where we use such data in order to implement our legitimate interests but we do not have an overriding legal basis to continue using your personal data; or

At any time when we use your personal data to send newsletters or for direct marketing purposes. In such a case, the data will not be used for these purposes anymore; however, they may be used for other legitimate purposes.

If you believe that your rights of the data subject have been and/or may be violated, please promptly contact us via email indicated in this Privacy policy. We ensure that as soon as we receive your complaint, we will contact you within a reasonable period and inform you about the complaint handling process, and them about its result.

We may update or amend this Privacy policy at any time. Such an updated or amended Privacy policy will come into effect as of its publication on our website. You should check it from time to time and make sure that you find the current version of the Privacy policy acceptable.

After making an update to the Privacy policy, we will notify you about any changes that we consider material by publishing them on our website.

The latest update to the Privacy policy was made on 03 October 2024.